I let one property and I do the ingoing and outgoing inspections with my tenant present — on a phone, photographed room by room, signed by both of us on the day.
We walk every room together. Each item is rated and each mark photographed as we find it.
Both of us sign on the phone. The report is sealed and cannot be changed afterwards.
The full report, photographs included, arrives by e-mail before the kettle has boiled.
Before the keys change hands, at the start and again at the end of the lease.
Room by room, on the phone, with a photograph of anything either of us wants recorded.
Both signatures on the day; the outgoing inspection is compared to the ingoing one when the deposit is settled.
Because the Rental Housing Act asks for a joint inspection, and because a report we both signed is the only thing that settles a deposit without an argument.
About forty minutes for the flat. The report is in both our inboxes within minutes of the last signature.
Tenants and prospective tenants: send a note and I will come back to you.